The Team Gets It Done Checklist for Managers
Finally, stop carrying the whole team on your back — this checklist helps turn every task into action.

Created by Kwan Howard for the Management Mechanics™ Program

www.KwanHoward.com

GET THE FREE QUICKSTART GUIDE











© 2025 Kwan Howard. All Rights Reserved. Part of the Management Mechanics™ Program.

The Team Gets It Done Checklist for Managers
Finally, stop carrying the whole team on your back. Use this checklist to turn every task into action.


🔹 Step 1: Before You Assign Work
  • Did I make today’s priority clear in one sentence?
  • Have I limited focus to no more than 3 key outcomes?
  • Did I prepare a simple way to track progress visibly (whiteboard, shared doc, group chat)?


🔹 Step 2: While Giving Direction
  • Did I name a single owner for each task (never “the team”)?
  • Did I define what done looks like (clear deliverable)?
  • Did I set a specific deadline (not “ASAP”)?
  • Did I confirm understanding by asking the owner to repeat it back?


🔹 Step 3: After the Discussion
  • Did I log all tasks with Owner → Deliverable → Deadline?
  • Did each owner acknowledge their commitment publicly?
  • Did I share a visible recap so no one forgets?


🔹 Bonus: When Things Slip
  • Did I follow up with questions, not blame? (“What’s blocking you?”)
  • Did I reset expectations with a new owner, deliverable, or deadline if needed?



© 2025 Kwan Howard. All Rights Reserved. Part of the Management Mechanics™ Program.

How to Use

Print this checklist or keep it on your phone. Use it whenever you assign tasks or lead team priorities. If you can check every box, you'll walk away knowing:

  • Your team owns the work (not you).
  • Priorities are clear.
  • Targets have real accountability.
Use Checklist

Before, during, and after assigning work

Delegate Clearly

With specific owners and deadlines

Track Progress

Visibly and consistently

Achieve Results

With team ownership and accountability


Before You Assign Work
1
Make Today's Priority Clear

Did I make today's priority clear in one sentence?

2
Limit Focus

Have I limited focus to no more than 3 key outcomes?

3
Track Progress Visibly

Did I prepare a simple way to track progress visibly (whiteboard, shared doc, group chat)?



© 2025 Kwan Howard. All Rights Reserved. Part of the Management Mechanics™ Program.

While Giving Direction
Single Owner

Did I name a single owner for each task (never "the team")?

Define "Done"

Did I define what done looks like (clear deliverable)?

Specific Deadline

Did I set a specific deadline (not "ASAP")?

Confirm Understanding

Did I confirm understanding by asking the owner to repeat it back?


After the Discussion
1
Log All Tasks

Did I log all tasks with Owner → Deliverable → Deadline?

2
Public Commitment

Did each owner acknowledge their commitment publicly?

3
Share Visible Recap

Did I share a visible recap so no one forgets?

When Things Slip
Ask Questions, Not Blame

Did I follow up with questions, not blame? ("What's blocking you?")

Reset Expectations

Did I reset expectations with a new owner, deliverable, or deadline if needed?

© 2025 Kwan Howard. All Rights Reserved. Part of the Management Mechanics™ Program.

Call to Action
Want more scripts, templates, and tools like this?

Join the TEAM GETS IT DONE newsletter and have the team finally start pulling their weight.

www.KwanHoward.com












© 2025 Kwan Howard. All Rights Reserved. Part of the Management Mechanics™ Program.